CAMPUS15 – Youth Goes for Peace Statute of Association
March 14, 1997 (amended March 18, 2004)
§ 1 - Name and Seat
The Association is named "CAMPUS15 – Youth Goes for Peace“, acronym “C15“. It is in the register of associations and bears the addendum “e.V.” (eingetragener Verein i.e. a registered association, according to German Law)
The association’s registered seat is Lohmar, Germany.
§ 2 – Purpose
The purpose of the association is to promote peaceful and lasting conflict resolution, and international understanding.
To this end, the association organises or supports meetings between young people belonging to different national, ethnic and/or religious groups from areas of tension or conflict. The formation of regional youth networks shall be encouraged and supported.
§ 3 – Non-profit-making Status
The association exclusively pursues charitable aims in the legal sense according to the paragraph on “purposes enjoying tax privileges” (steuerbegünstigte Zwecke) of the German Fiscal Code (Abgabenordnung).
The association is a non-profit organisation pursuing no private economic objectives. Funds acquired by the association shall be employed in pursuit of the aims laid down in the statute, as well as necessary administrative tasks. The members do not receive any benefits from the association’s funds. No person shall benefit from disproportional expenditures or expenditures that are not connected to the stated purpose of the association.
§ 4 – Business Year
The business year of the association is the respective calendar year. The first business year started on March 14 1997 and ended on December 31 1997.
§ 5 - Membership
A member of the association
a) can be any natural or legal person;
b) can be families. During voting, families have one vote. The passive voting right can only be exercised by one family member at a time.
The board of the association decides on written applications for membership. Membership is acquired upon receipt of a membership card.
Members agree to the association’s statute and commit to paying a membership fee, the minimum level of which is set by the general assembly.
Membership endsa) with a written declaration of withdrawal addressed to the board. It can only be handed in with three months’ notice at the end of each calendar year;
b) with the death of a member;
c) with the loss of legal status of the person;
d) with exclusion from the association.
A member who has seriously infringed upon the interests of the association can be excluded from the association by a decision of the board. Before exclusion, the concerned member has the right to be heard personally or present his/her case in writing. The decision to exclude the member has to be substantiated in writing and has to be sent to the member by registered mail. The member can file a protest to the board within one month of notification. The final decision is then made by the general assembly with a two-thirds majority by all members present. If the member does not exercise the right to file a protest within one month, the person is considered to be in agreement with the board’s decision.
§ 6 – Administrative Bodies
The administrative bodies of the association are:
a) the General Assembly;
b) the Board;
c) the Auditors; and
d) the Advisory Council.
§ 7 – The General Assembly
The responsibilities of the general assembly are:
a) to define the basic principles and focal points for the association’s activities;
b) to receive the annual report of the board, and the report of the auditors, and to discharge the board’s responsibilities;
c) to elect the members of the board and two auditors;
d) to set the minimum level of membership fees;
e) to decide on changes to the statute and/or the aims of the association;
f) to hear the protest of a member regarding exclusion from the association and make a decision thereon;.
g) to decide on the dissolution of the association.
The members have to assemble once a year by written invitation of the chairperson of the board. In the invitation, the agenda as proposed by the board is to be announced.
Motions, including their motivation, have to be filed with the board at least two weeks before the general assembly.
The members present at a regularly summoned general assembly constitute a quorum. The assembly can decide with a simple majority, unless the statute specifies otherwise. In the case of a tie, a motion is considered rejected. Votes and elections are carried out by ballot, if requested by members present.
Elections have to be carried out separately, unless the assembly decides otherwise. If two or more candidates are present, a ballot is necessary. The candidate with the highest number of votes is elected.
An amendment of the statute requires an absolute majority and a change in the association’s statute requires a two-thirds majority of the members present. In those cases, members having submitted their votes in written form beforehand are also counted as present.
The board can summon an extraordinary general assembly. It has to summon an assembly if the interests of the association require it, or if at least 25 percent of the members demand an extraordinary assembly in written form, stating the aim and the reasons.
Minutes have to be kept of the decisions made by the general assembly. They have to be signed by the chairperson of the assembly and by the minute-taker.
Minors who are members of the association, and who are 16 years of age and over, can exercise their voting right with permission of a parent or guardian.
§ 8 – The Board
- The board runs the affairs of the association on the basis of the statute and the respective decisions of the general assembly.
- The board decides on rules of procedure, in which the competencies of the board members are laid down. The rules of procedure have to be passed unanimously by the members of the board.
- The board consists of the chairperson, the vice-chairperson, the treasurer, the secretary, and up to four assessors.
- The chairperson and a second member of the board represent the association in judicial and extrajudicial affairs.
- Only members of the association can be elected onto the board. Board members are elected by the general assembly for a period of two years. They remain in office until a new election. In the case of a premature ending of a board member’s term, the board can name a successor for the remainder of the term.
- The board convenes as necessary. It has to be convened by the chairperson if half of its members so demand.
- The board has a quorum if more than half of its members are present. It decides with a simple majority. In case of a tie, the chairperson’s vote is decisive.
- The board can form working or project groups to support its activities. Non-members can be appointed to these groups and can also receive payment for their work
§ 9 – The Auditors
- The auditors are the controlling body of the association and ensure compliance of its activities with the statute. An audit has to be carried out at least once a year. The management of the association’s finances are subject to particular and regular supervision.
- The first and second auditors are elected by the general assembly for a period of two years. They can be re-elected after a break of at least two years. Upon suggestion by the board and with the approval of the assembly of members, the auditors can be joined by single contributors or representatives of organisations who have contributed considerable funds to the association.
§ 10 – The Advisory Council
- The advisory council advises the board in all questions relating to the tasks and the funding of the association.
- The board can nominate individuals to serve on the advisory council.
- Members of the advisory council can be personalities from the public life, particularly from the areas of politics, business, science, education, sports, art, culture, media, and religion.
- The advisory council has the right to make a motion to the general assembly.
§ 11 – Sponsors
- Sponsors of the association
a) can be any natural or legal person;
b) can be families.
- The board decides on written applications. Membership in the circle of sponsors is acquired upon receipt of the membership card.
- Members agree to the association’s statute and commit to paying a sponsorship fee, the minimum level of which is set by the assembly of members.
- Sponsorship ends
a) with a written declaration of withdrawal addressed to the board;
b) with the death of a sponsor;
c) with the loss of legal status;
d) with the exclusion from the association (the rules specified in § 5, Sect. 5 apply accordingly.)
- Sponsors are informed regularly about the activities of the association.
- Sponsors of the association
§ 12 – Membership Fees
The annual membership fees and sponsor fees are due each year on January 1, to be paid in advance or pro rata upon entry in the first year of membership. The general assembly sets the level of fees. It can decide on a reduction of up to 50 percent for pupils, apprentices, unemployed persons and pensioners. On request, the board can decide on reductions of the membership fee in individual cases.
§ 13 – Dissolution of the association and handling of the association’s assets
- The dissolution of the association can only be decided at a general assembly with a three-quarters majority of all members of the association. In this case, impeded members can also vote beforehand in writing.
- In the case of dissolution or rescission of the association, its assets are to be divided into equal parts and transferred to
(a) Friedensdorf International, P.O. Box 140 162 in 46131 Oberhausen (Tax Office Dinslaken, Tax no. 101/016/4420),
(b) Medica Mondiale e.V., Waisenhausgasse 65 in 50676 Köln (Tax Office Köln Mitte, Tax no. 214/032/2503),
who are to use the funds directly and exclusively to improve the health condition of children and young people from areas of conflict.